Registration

Now its possible to get a 1-day pass for the exhibition

 







Participants Presenting Authors, and invited representatives of national NDT societies fee includes:
Conference program and access to the exhibition, coffee breaks, lunches, Welcome Party on Monday 11 June and Gala Dinner on Wednesday 13 June.

Retired members and students fee includes
Conference program and access to the exhibition, coffee breaks, lunches, Welcome Party on Monday 11 June.
Students must be under 25 years of age and a certificate of the student status must be submitted with the registration

Accompanying persons registration fee includes
– Access to the exhibition, lunches and Poster evening and Welcome Party on Monday June 11, SEK 1000 (excl. VAT)
– Gala Dinner on Wednesday June 13, SEK 1500 (excl. VAT)

Letter of Invitation
Individuals requiring an official letter of invitation in order to obtain a visa and authorisation to attend the meeting should click the link below and fill out the form.
Click here to download, fill out and print an official letter of invitation. If you do not have Adobe Reader you can download it from www.adobe.com

Registration Instruction for Presenting Authors
According to the conference registration policy, all accepted ECNDT 2018 abstract are required to register and pay the registration fee no later than December 1 2017,  in order to be included in the electronic proceedings.
The registration is binding and non-refundable. Contributions of authors, who have not paid the registration fee by December 1 2017 will be cancelled.

Please note that, if you register as a presenting author, you have to provide the abstract ID number when registering.

Social Events
Poster Evening and Welcome Reception, Monday June 11
Sponsored by the city of Gothenburg

Place:
Svenska Mässan Exhibition & Congress Centre, exhibition area
Price: Included in the registration fee
Pre-registration is mandatory.

Gala Dinner, Wednesday June 13
Place: Adjacent to the conference exhibition area at Svenska Mässan Exhibition & Congress Centre
Price for participants and authors: Included in the registration fee
Price for students, retried members and accompanying person: SEK 1500 (excl. VAT)
Pre-registration is mandatory.

 

Hotel booking
In order to make a hotel reservation please contact Sweden MEETX at ecndt2018@meetx.se We regret that the conference hotel – Gothia Towers is fully booked but we offer other hotels close to the venue.


VAT on fees
The fees are stated in SEK excluding Swedish VAT. Please note, in accordance with Swedish Value Added Tax (VAT) requirements, any company or organization from a country outside Sweden with a registered VAT number (or equivalent tax registration number for companies outside of the EU) is NOT required to pay Swedish VAT for registration fee attending the ECNDT conference in Sweden. Delegates from Sweden are required to pay VAT.

Delegates from Sweden and private persons are required to pay VAT on registration fee (25%), social events (25%) and hotel (12%).

All delegates are required to pay VAT on social events (25%) and hotel (12%).

Important information
Please observe that the stated VAT number needs to be correct when registering for the conference. If the wrong VAT number is stated in the registration form a changing fee of SEK 250 will be charged and you will also be charged the VAT amount (25%). This mistake could also incur a penalty from the Swedish tax office for false information.

For EU countries; if you are unsure of the VAT number, click here to check and validate your VAT number.

Please have your VAT/tax registration number ready before you start the registration process.

Method of payment
All payments should be made in Swedish krona (kr/SEK). All bank transfer charges in connection with transferring fees are to be paid by the delegate. No personal, company or Euro-cheques will be accepted.

Payment can be made by the following methods:

Credit card – Visa, MasterCard or American Express. Please note that all credit card payments are made through secure and encrypted online payment gateway, and will be listed as a transaction with Sweden Meetx AB on your credit card statement.

Invoice – Only possible for Swedish companies/organisations with a valid Swedish VAT number (Org.nr). Invoice should be paid within 30 days.


Cancellation of registration and social events
Until 30 April 2018, cancellation is possible and you will be refund 50 % of the conference fee less a administrative cost of SEK 500. We regret that no refunds can be made for cancellations received after 30 April, 2018. If you cannot attend the conference, your registration is transferable to another member of your organisation, an administrative cost of SEK 250 will be charged. All changes should be done in written form to: ecndt2018@meetx.se

Cancellation of hotel rooms

1-10 hotel rooms:

Until 8 weeks before arrival – free cancellation minus an administrative fee of SEK 250.
From 8 to 6 weeks before arrival – 50%  of the total cost of the reservation will be charged if cancelled.
From 6 to 4 weeks before arrival – 80% of the total cost of the reservation will be charged if cancelled.

We regret that no cancellation within 4 weeks before arrival will be refunded. Please note that change of arrival/departure dates within above deadline is to be counted as cancellation. Changes and/or cancellations has to be made directly to Sweden MEETX AB and not to the hotel.

More then 10 hotel rooms.

Until 12 weeks before arrival – free cancellation minus an administrative fee of SEK 250.
From 12 to 8 weeks before arrival – 50%  of the total cost of the reservation will be charged if cancelled.
From 8 to 6 weeks before arrival – 80% of the total cost of the reservation will be charged if cancelled.

We regret that no cancellation within 6 weeks before arrival will be refunded. Please note that change of arrival/departure dates within above deadline is to be counted as cancellation. Changes and/or cancellations has to be made directly to Sweden MEETX AB by e-mail ecndt2018@meetx.se and not to the hotel. Telephone cancellation will not be accepted.

Fees applicable for bookings and invoices:

Rejected invoices with wrong invoice address is charged SEK 250 for readdressing and retransmission of invoice.
Reminder fee for delayed payments is SEK 60.
Changing fee is SEK 100 on each changing occasion.